Office of the City Clerk

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[email protected]

(404) 927-9502

Ms. Hiott holds a Master's of Business Administration with a Concentration in Information Systems from Kennesaw State University and a Bachelor of Science in Business Administration, Minor in English from North Carolina Wesleyan College.  She received an Associates of Arts from Spartanburg Technical College.  

Ms. Hiott is an International Certified Municipal Clerk (MMC), Certified Georgia Municipal Clerk (CMC), and holds the Georgia Records Management Professional Certificate (GRMP).  Prior to being appointed as City Clerk of Mableton, Ms. Hiott held appointed positions as City Clerk for the cities of Acworth, Roswell, Smyrna and Brookhaven.   

Under the leadership of Mableton’s City Clerk, Susan Hiott, the Clerk’s Office strives to provide courteous and professional service to elected officials, city staff, and most importantly, the public.

The City Clerk is the official record keeper for the City. This office is responsible for recording and maintaining the Council’s official actions in minutes, coordinating and distributing the agenda, maintaining contracts, ordinances, resolutions and agreements, and coordinating the records management and retention program for the City.

The City Clerk’s office maintains the following City Records:

• Council Meeting Agendas and Minutes – A formal record of items presented to the Mayor and Council as well as the public discussions in work sessions and council meetings.
• Resolutions – A Resolution is a formal form of a motion utilized to set forth policy of the City.
• Ordinances – An Ordinance is a law, statute, or regulation enacted by a Municipal body.
• Public Comment Cards - A form utilized by City Council meeting attendees to provide written or verbal comments which are to be entered as record for the city.
• Board of Ethics Meeting Agendas and Minutes – The Board of Ethics determines whether a violation of the City’s Ethics Ordinance has occurred and, if so, assesses and imposes the appropriate penalty.

The Office of the City Clerk is responsible for ensuring the City is in compliance with applicable laws including:

• Open Records
• Open Meetings
• Election Laws

City Records and Open Records Requests

The Georgia Open Records Act, establishes the right of every citizen to inspect and take a copy of all records except those specifically exempt from being open.  When an agency receives a record request under the Open Records Act, it must comply with guidelines established in the law: 

• The agency has three business days from the date of the request to determine if the requested records, or portions of such records, are open or closed. 

• If the records are closed, the agency must respond in writing specifying the legal authority for restricting access to the records. 

• Otherwise, the records are to be provided within the three-day period or a plan for providing access to the records provided to the requester.

The Georgia Open Records Act (O.C.G.A. § 50-18-70 et seq) requires that all city records, except those excluded by court order or by law, be open for personal inspection by any citizen of Georgia in a reasonable time and place. However, no public officer or agency shall be required to prepare reports, summaries, or compilations not in existence at the time of the request. Please review the Georgia Open Records Act for additional information. 

Additionally, the Office of the City Clerk is responsible for the following items:

• Filing Department for General Liability Claims
• Publishes and manages the advertisement of legal and meeting notices
• Serves as the qualifying officer for municipal elections
• Codification of the City Codes of Ordinance
• Provide Notary Services and Document Certification